How do you fill out an occupational profile for the TELK?

Contents
1. What is an occupational profile?
2. When is it required?
3. Who completes the document, and where can the form be obtained?
4. What information does the form contain?

An occupational profile (*proizvodstvena harakteristika*) is a document prepared by an employer and submitted to the Territorial Expert Medical Commission (TELK) or the National Expert Medical Commission (NELK) to describe an employee's working conditions. For this purpose, a specific form is completed, providing information about the job position, the work environment, the workload, and any risk factors. 

What is an occupational profile?

This is a document that provides a complete picture of an individual's working conditions – including those not directly related to the current medical condition, but which may be relevant in cases of chronic or occupational diseases subject to re-evaluation. 
This is required under the Regulations on the Structure and Organization of the Work of Medical Expert Bodies [1].

When is it required?

A "workplace characteristics report" (*proizvodstvena harakteristika*) must be submitted only by individuals who, at the time of the medical assessment, are employed under an employment contract or civil service appointment. It is part of the documentation required for:

• initial assessment or re-evaluation by the Territorial Expert Medical Commission (TELK) – in an initial assessment, the TELK reviews your condition for the first time, whereas a re-evaluation involves a new assessment following a previous decision by the commission;
• extension of sick leave – In certain cases, when a period of temporary incapacity for work is extended and the general practitioner or the Medical Advisory Commission (LKK) can no longer issue further sick leave certificates within the scope of their authority, a ruling by the Territorial Expert Medical Commission (TELK) is required.

Thus, the TELK receives information not only regarding your health status but also concerning the conditions under which you perform your professional duties.

Who fills out the document, and where can the form be obtained?

The form is provided to the employer by the TELK/NELK (Territorial/National Expert Medical Commission) via an official letter, or it may be obtained by the individual undergoing the medical assessment. The current version of the form can be downloaded directly from the website of the National Social Security Institute (NSSI), within the section dedicated to labor and payroll (HR/payroll) forms.

It is completed by the employer in collaboration with the occupational health service – Finally, the signature of the physician from the Occupational Health Service (OHS) is required; without it, the document will not be accepted.

What information does the form contain?

The form is divided into several sections, which are completed by different departments within the company:

• Employer details. This includes the company name, Unified Identification Code (EIK), economic activity, and registered address. This section is usually completed by the accounting department.
• Details about you and your employment history. This includes your name, Personal Identification Number (EGN), positions held to date, and total length of service based on available employment records.
• Description of your current position. This includes the National Classification of Professions and Positions (NKPD) code, labor category, length of the workday, shift or night-work arrangements, and whether the workplace is permanent.
• Work environment and workload. This covers physical, visual, and mental/psychological strain, working postures, and risk factors. The information is based on the risk assessment for the position and data provided by the occupational health service.
• Protective equipment and sick leave. This section includes details on the personal and collective protective equipment used, as well as data regarding temporary incapacity for work during the period specified in the form.

If the individual has previously been assigned to a different position due to health reasons, the corresponding column on the right side of the form—marked with the letter "a"—must also be completed; otherwise, it should be left blank.

Accurate completion of the "occupational characteristics" document is important, as it enables the medical commission to assess the extent to which working conditions align with your health status. Therefore, this document should not be viewed merely as an administrative requirement, but rather as a means to ensure your actual work environment is taken into account during the medical assessment process.

Sources

[1] Regulations on the Structure and Organization of Work of the Medical Expertise Bodies.